November 20, 2010

Annual General Meeting 12 pm to 4:00 pm

Location:          Manitoba Sports Council, 145 Pacific Avenue

Present:           Jen, Trish, Angie, Emil, Iris, Yvonne, Aime, Linda Cruden, Myna, Prue, Rachel by phone

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1.    Call to Order

The meeting was called to order at 12:10

2.    Approval of Agenda

Aime and Prue came to the meeting with an alternate agenda and asked that it be adopted.

The Agenda distributed to the membership is attached as Appendix A.  The agenda had been circulated to the Board and to the membership prior to the meeting.

Motion:      to approve the Agenda as distributed to the Membership.  Defeated.

Motion       by Aime, seconded by Prue to approve the agenda distributed by them at the meeting.  Approved.

3.    Approval of Minutes

Concern was express about the lack of minutes of the 2009 meeting.  Emil reviewed the email exchange between Tanya and himself. 

The minutes were received by Myna in November and forward to Maura who sent them out to the membership.

The minutes were light on content lacking some of the motion of the meeting, the results of the elections were accurate.

Motion:      Maura motioned that the minutes of the last minutes be accepted as distributed.  Motion defeated.

Motion:      Maura motioned, seconded by Linda that the results of the elections be approved as noted in the minutes.  Motion passed.

4.    Reports

4.1.        Presidents Report

We must start working together and getting along or we are going to end up not having any rides.

4.2.        Treasurer’s Report

Linda distributed the financial statements see attached and presented

·      We had a deficit of  $421 on the rides which is similar to the last few years

·      We had a deficit of $322 which is less than the last two year.

Significant discussion occurred

Motion:            Linda moved that the financial report be accepted, seconded by Yvonne.  Motion passed.

4.3.        Endurance Canada Rep Report

Myna presented her report expressed concern about  reciprocity with Endurance and  AERC, that she doubted that Endurance Canada would be sanctioning rides.  Maura indicated that AERC has shown little to no interest in discussing reciprocity with Endurance Canada, which is a shame as all other disciplines with Equine Canada have reciprocity with the US disciplines which are with USEF, Endurance isn’t with USEF it is only with AERC. 

4.4.        MHC Rep Report

Maura attended the meeting in January which was to discuss and vote on MHC remaining part of Equine Canada.  The vote was in favor of Manitoba staying as part of Equine Canada – sent out an update of that meeting to the members following the meeting.

The April meeting we were unable to attend as there was a ride at Sandilands that day, no other member was able to attend.

4.5.        Bingo Report

DRM had two Bingo’s this year – we were able to attend both and had a full complement each time.  Thank you to those who volunteered.

Since we started doing the Bingo’s the money we receive has been going 100% to the Championship Travel fund.  The fund is well established now, and the club is in need of general funds so propose that the Bingo money for Bingo starting in 2011 be distributed to 50% to Travel Fund and 50% to General operating.

Motion:           by Maura, seconded by Yvonne, that the Bingo money, starting with Bingo’s in 2011 be distributed 50% to the Championship Travel Fund and 50% to General Operating.  Motion passed.

5.    2012 Championship proposal

Maura presented the 2012 Championship proposal.  Discussion followed highlights

·         Concern if we have enough volunteers to take it on

·         Linda indicated she did not want to help with the trail marking

·         Prue indicated that she did not want to take on the sponsorship

·         That we not submit the proposal at this time, that we wait until next year and step up if nobody else does

·         Maura to continue to flush out the proposal and recruit people willing to help

·         Maura will be sending to MTRC. 

·         And that if MTRC is not interested that the proposal be converted into just Endurance Championship

6.    Awards

Open Division Champion              Trisha Dowling on ZF Mocha

Open Division Reserve                 Aime St Vincent on In the Limelight

LD Champion                                Iris Oleksuk on SMAC

LD Reserve                                  Rachel Hill on Sunbeam

7.    Elections

7.1.        Board Member – 3 position expiring

7.1.1.    Myna Cryderman

7.1.2.    Linda Cruden

7.1.3.    Prue Critchley

Nominations from the floor                 Moved             Seconded        Will Stand?

·         Jessica M                                Maura              Myna               Yes

·         Prue                                        Linda C            Emil                 Yes

·         Rachel                                     Prue                Amie                Yes     

·         Linda C                                    Yvonne            Prue                Yes

·         Myna                                       Linda               Maura              Yes

·         Trish                                        Linda               Maura              No

Moved by Yvonne, seconded by Emil that nomination cease

Results of the vote – Prue, Rachel and Linda Cruden elected on to the Board.

7.2.        Officers

7.2.1.    President

Prue and Maura allowed their names to stand for President.  Results of the Vote – Prue was elected President

7.2.2.    Treasurer – Linda Cruden

7.2.3.    Vice President - Rachel

7.2.4.    Secretary - Angie

7.2.5.    Board Member at Large  - Maura

8.    New Business

8.1.        2011 Ride Fees Review

Considerable discussion and evaluation of different fee increases was undertaken.

Motion:           by Yvonne and seconded by Aime that the drug fees be included in the fee for the ride rather than being separate.  Passed.

Motion:           by Maura and seconded by Rachel that the fees be increased as per the Fee scheduled shown in Appendix B.  Passed.

8.2.        Ride Schedule 2011

·      Turtle Mountain May 14/15                 Myna

·      Spruce Woods July 2/3                      Maura

·      Birds Hill with MTRC???                    Linda C

·      Souris July 30/31                                Myna

·      Black Fly Sep 34                                Rachel

·      Sandilands Oct 1                                Aime

8.3.        Input from Members

Prue proposed that we introduce a 22.5 introductory mile ride and make the 25 mile ride AERC mandatory. 

Maura indicated that the majority of DRM members are not AERC members and that they should not be forced to become AERC members in order to compete in the 25 mile event.  That dual sanctioning had been approved by the membership some years ago, we had gone to no AERC 25 mile sanctioning, but that we had some riders who came from the States who weren’t coming because we didn’t sanction the 25 with AERC, so we went with “ride within a ride” concept – those who are AREC members or pay the day fee have their results sent to AERC.

Both Myna and Maura expressed concern about having to mark trail that would fit both the 25 and 22.5 mile event.

Prue was concerned that this practice is dishonest.  Maura shared that this practice is followed by several other province, and is seen as being better than sending money to a Non Canadian organization.  Canadian Endurance sanctioning is available, and likely will be mandatory in 2012 – Maura will find out about Cdn sanctioning.

Prue indicated that she would canvas the membership on this idea.

9.    Volunteer positions

9.1.        Awards coordinator - Angie

Discussion was held regarding having the 50 mile and 100 mile events have their own categories.  Discussions were held regarding if non-Manitoba individual should be eligible for awards.

Motion            from Aime that membership be restricted to Manitoba and North Western Ontario (Nipigon)residence, or former member who moves outside of the country, seconded by Angie.  Motion was passed.

Motion            from Yvonne that the 100’s have their own category for end awards, and that there be at least 3 in the category for the yearend award to be awarded, seconded by Angie. Motion was passed.

Angie to get pricing on mugs for prices next years awards.

Maura to get pricing on mileage awards.

9.2.        Mileage record keeper - Maura

9.3.        Points Tabulator - Myna

9.4.        Promotion Person – Rachel and Trish

A welcome package to be developed – Angie, Rachel, Jen and Prue.

9.5.        Newsletter Editor – no longer required

9.6.        MHC Rep – Linda with Iris as alternate

9.7.        Endurance Canada Rep - Prue

9.8.        MHC Bingo Rep - Maura

10.  Draw – Deferred as not all the tickets were in.  Linda Cruden to get tickets at the MTRC meeting.  Linda and Maura to get together and do the draw.

Appendix A

Distance Riders of Manitoba

November 20, 2010 – Agenda Distributed to Membership

Annual General Meeting 12 pm to 4:00 pm

Location:          Manitoba Sports Council, 145 Pacific Avenue

1.    Call to Order

2.    Approval of Agenda

3.    Approval of Minutes

4.    Business

4.1.        2012 Championship proposal

5.    New Business

5.1.        Presidents Report

5.2.        Treasurer’s Report

5.3.        2011 Ride Fees Review

5.4.        Endurance Canada Rep Report

5.5.        MHC Rep Report

5.6.        Bingo Report

6.    Business Ride Schedule 2011

7.    Volunteer positions

7.1.        Awards coordinator

7.2.        Mileage record keeper

7.3.        Points Tabulator

7.4.        Promotion Person

7.5.        Newsletter Editor

7.6.        MHC Rep

7.7.        Endurance Canada Rep

7.8.        MHC Bingo Rep

8.    Elections

8.1.        Board Member – 3 position expiring

8.1.1.    Myna Cryderman

8.1.2.    Linda Cruden

8.1.3.    Prue Critchley

8.2.        Officers

8.2.1.    President

8.2.2.    Treasurer

8.2.3.    Vice President

8.2.4.    Secretary

8.2.5.    Board Member at Large

9.    Draw

10.  Awards

Appendix B

Distance Riders of Manitoba

Ride fees – 2011

·       Student (<16 or full time student)

·       First time rider fee available to Manitoba & NW Ontario residents first time ride

Membership fees – membership is open to Manitoba and Northwest Ontario residents or former DRM members who were Manitoba residents who are now residing out of country.

Single            $25

Family            $40

Student          $15     (≤16 or full time student)

Other fees

     AERC   - day fee $15 US, fill out application

MHC    – fill out application (cheque to MHC)